Grant tracker

A grant scout searches Grants.gov, the EU Funding & Tenders portal (Horizon Europe), state programmes and foundations against your filters every morning and scores each opportunity for fit. Decide to pursue and the proposal starts itself; the proposal writer drafts it in Word from the call and your profile and sets out every deadline; partners review shared drafts and send letters and comments from their own proposal room.

4 connected tools: Grant opportunities, Proposals, Grant deadlines, Partner input.

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One click opens a free 30-day workspace with this app and sample data. Change anything by asking.

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Inside

What it does

Grant opportunities

Every funding opportunity worth a look: funder, programme, amount, deadline, eligibility and how well it fits, found by the grant scout on Grants.gov, the EU Funding & Tenders portal, state programmes and foundations, against your filters. Decide which to pursue; pursuing one starts a proposal.

Tracks: Opportunity, Funder, Source, Opportunity number, Link, Focus, Award ceiling, Deadline, Status at source, Eligibility, Fit score, Why it fits (or not), Decision, Owner, Found by
Flags automatically: Deadline within 7 days when Deadline is within 7 days and Decision is not Not a fit and Decision is not Submitted
Deadline within 30 days when Deadline is within 30 days and Decision is not Not a fit and Decision is not Submitted
Strong fit when Fit score is over 74
New, no owner when Decision is New and Owner is empty
Actions and automations: Start a proposal: Create the proposal for this opportunity.
Write a go / no-go brief: A one-page Word brief: what the call funds, eligibility, fit with our work, partners needed, effort and a recommendation.
Automation: When we decide to pursue, start the proposal
Views and charts: All opportunities, To review, Deadlines, Funding in view by focus, Pipeline
Its agent: Watches every opportunity for the flags above, drafts the follow-up and waits for approval, at the autonomy level you choose.

Proposals

Each proposal from outline to award: the opportunity, amount requested, due date, stage, owner and partners. The proposal writer drafts the narrative in Word from the call and your profile, and sets out the deadlines; partners review the drafts shared with them in the proposal room.

Tracks: Proposal, Opportunity, Funder, Amount requested, Due, Stage, Owner, Partners, Partner reviewers (emails), Share with partners, Narrative summary, Budget summary
Flags automatically: Past due when Due has passed and Stage is not Submitted and Stage is not Awarded and Stage is not Declined
Due within 14 days when Due is within 14 days and Stage is not Submitted and Stage is not Awarded and Stage is not Declined
Awarded when Stage is Awarded
Actions and automations: Draft the proposal: A Word draft of the full proposal, researched from the call text.
Tell the team: Tell the grants team about this proposal.
Automation: When a proposal moves to Drafting, write the first draft
Automation: Each morning, tell the team about proposals due within 14 days
Views and charts: All proposals, Board, Requested by stage
Its agent: Watches every proposal for the flags above, drafts the follow-up and waits for approval, at the autonomy level you choose.

Grant deadlines

Every step with a date: registrations (SAM.gov, UEI, EU PIC), letters of intent and support, budget, narrative, internal sign-off and submission, for each proposal.

Tracks: Task, Proposal, Type, Due, Owner, Status
Flags automatically: Overdue when Due has passed and Status is not Done
Due within 3 days when Due is within 3 days and Status is not Done
Actions and automations: Remind the owner: Remind the owner that this is due.
Automation: Each morning, remind owners of overdue tasks
Views and charts: All deadlines, Calendar
Its agent: Watches every deadline for the flags above, drafts the follow-up and waits for approval, at the autonomy level you choose.

Partner input

What partners send from the proposal room: letters of support, comments on drafts, data and budget figures, linked to their proposal.

Tracks: Input, Proposal, Type, Details, From (email), Organisation, Status
Flags automatically: New from a partner when Status is New
Actions and automations: Tell the proposal owner: Tell the team a partner sent input.
Automation: When a partner sends input, tell the team
Views and charts: All input
Its agent: Watches every input for the flags above, drafts the follow-up and waits for approval, at the autonomy level you choose.

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Questions

Frequently asked

Can we start from our own spreadsheets?

Yes. Import Excel or CSV and Neuclon maps the columns to the fields, or attach the sheet when you ask for the tool and it is designed around it.

Can we change it ourselves?

Yes. Ask in plain words, for example “add a downtime reason field” or “flag anything open more than 7 days”. Every version is kept.

How long does it take to start?

Minutes for the trial: it opens with sample data you can replace. A 30-day Sprint proves one improvement on your own data.

Start with this in your own workspace

Free for 30 days. It opens with sample data you can replace with yours, and every Business feature is included.

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